Senior Conveyancing Secretary (Bonds) - Sandton
Job Description
Introduction
A prestigious international law firm is seeking an experienced Senior Conveyancing Secretary (Bonds) with strong Investec bond experience to join its high-performing Real Estate team based in Sandton.
This role is suited to a detail-oriented, deadline-driven professional with the ability to manage high-volume bond files from inception to registration and closure, while delivering exceptional service to clients and stakeholders.
Role Summary
To provide comprehensive support to the Real Estate team in the preparation, management, and execution of conveyancing and bond-related documentation, ensuring accuracy, compliance, and efficiency throughout the process.
Key Responsibilities
Conveyancing & Bond Administration
- Manage bond files from inception to finalisation
- Handle commercial mortgage bond registrations, specifically Investec bonds
- Prepare and process bond registration and cancellation documents
- Draft consents to cancel and check guarantees
- Ensure compliance with FICA and regulatory requirements
Client & Stakeholder Liaison
- Liaise with banks, consultants, attorneys, and clients
- Deliver professional, responsive, and results-driven service
- Manage queries and resolve issues efficiently
Systems & Documentation
- Utilise Lexis Convey, e4, and document management systems effectively
- Ensure all documents meet house style, accuracy, and turnaround standards
- Maintain proper file management, opening, and closing procedures
Administrative & Office Support
- Provide full administrative and secretarial support to the team
- Manage diaries, meetings, and coordination
- Oversee archiving and file management processes
- Assist with typing, document preparation, and overflow work
Financial & Compliance Management
- Ensure fees are billed and collected prior to registration
- Monitor unbilled disbursements and take corrective action
- Conduct conflict checks and engagement documentation
- Ensure all matters are FICA compliant
Minimum Requirements
Qualifications:
- Grade 12 (Matric)
- Relevant Secretarial Certificate / Diploma
Experience:
- Minimum 8–10 years’ conveyancing experience
- Proven experience handling Investec Bonds (essential)
- Strong experience in commercial mortgage bonds
- Exposure to bond cancellations and notarial bonds
Skills & Competencies
- High typing speed and accuracy
- Excellent written and verbal communication skills (English)
- Advanced knowledge of MS Office, Lexis Convey, and e4
- Strong organisational and administrative skills
- Excellent attention to detail and accuracy
- Ability to manage high volumes and meet tight deadlines
- Strong interpersonal and client relationship skills
- Ability to work under pressure and overtime when required
Advantageous Experience
- Exposure to transfers
- Experience with notarial servitudes and title deed conditions
Key Attributes
- Professional, adaptable, and proactive
- Strong work ethic and accountability
- Calm under pressure with strong problem-solving ability
- High level of confidentiality and integrity
Remuneration
Market Related Salary
Interested?
Apply Online
Brought to you by AGC Legal Recruitment
Required Skills
Conveyancing Secretar, Conveyancing Paralegal, Bonds, Investec Bonds, Deeds Office, Rates & Clearance, Lexis Convey, and e4 , Transfers, Real Estate Law, Commercial Property Law, Bond Cancellations, Mortgage Bonds, Notarial Bonds, Property Law
Experience Required
8 - 20 years
Practice Area / Sector
Not the Right Fit?
If this role isn't quite right for you, we'd still love to hear from you. AGC Legal regularly places candidates in legal, compliance, risk and governance positions across EMEA, the Commonwealth and beyond.